This article explains how to map General Ledger (GL) accounts to their corresponding GL Types in Property Vista.
GL Account Mapping is used to determine which General Ledger accounts are assigned to financial transactions generated by the CRM and Billing systems.
These mappings are predefined and applied automatically when financial transactions are generated through billing processes.
Examples of transactions that require GL Account Mapping include:
- Tenant charges
- Payments
- Deposits
- Concessions
Understanding GL Account Mapping
Navigate to:
ADMINISTRATION → FINANCIAL → ACCOUNTING → GL ACCOUNT MAPPING
The GL Account Mapping screen displays the available GL Types and their currently assigned GL Accounts.
The highlighted tabs represent the available GL Types. Selecting a tab displays the current mapping configuration for that particular type.
For example, selecting the Bank GL Type displays the GL Account currently assigned to it. In the example below, GL Account 1000-0000 is mapped to the Bank GL Type.
How to Map a GL Account
STEP 1: Add a New GL Account Mapping
Select ADD NEW GL ACCOUNT MAPPING to create a new mapping.
STEP 2: Configure the Mapping
Complete the available fields according to your organization's accounting requirements.
STEP 3: Review the Mapping Configuration
Select the appropriate GL Type and configure the mapping parameters using the corresponding GL Account.
The example below illustrates a Bank-level GL Account Mapping.
PLEASE NOTE: Each GL Type may have different mapping parameters. Ensure that the appropriate values and GL Accounts are selected based on your organization's accounting requirements.
General Ledger Transaction Flow
The following diagram illustrates the functional flow of financial transactions within Property Vista and how GL Account Mapping is used as part of the process.