Pay Expenses – Payment Preparation



To pay an expense, please navigate to Finance --> Accounts Payable --> Pay Expenses.


You can select the charges to pay and credits to be used. Once you’ve done with the selection, click the Pay Expense button and proceed to Payment Preparation.


Please Note: 

1. In order to apply the credit to the charge, credit should have the same Vendor, Building and GL

Account as a charge.

2. If the selected credit does not have a selected charge to apply to, this credit will be ignored and not

present on the next screen ‘Vendor Payment Preparation’.





Once you have selected the expenses - you can enter the Payment Date, Payment Type, and the GL Payment Account.  Please review the Amount to Pay for each line item.

Once reviewed, you can select Create Payments.




The system will take the various payments and put them together by Vendor.

Review them and approve the payments: Actions --> Approve.

NOTE: This can be different people depending on the permission settings.




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