You see a list of Payments and used Credits. You can either confirm selected Payments and/or used
Credits or reject them.
You can select multiple records, combining Payments and Credits together. Remember that the action
you will pick (Confirm or Reject) will apply to all selected transactions.
Confirm Payments and/or Used Credits
When you confirm Payment(s), the system validates that there is enough outstanding balance on the
invoice. Why is this check done? While the payment was in Draft status, anther payment to the same
invoice could be done and confirmed. As a result, invoice balance can be less than the payment you are
about to confirm. Then system checks if the vendor configuration includes an address to send the
cheque to. Next, payment will be validated in AP. If all validations passed successfully:
1. Payment is confirmed.
2. Charges, balances of the corresponding invoices and Vendor Invoicing Summary are updated.
3. The system assigns cheque number to the payment.
Validations of applied credits:
1. Invoice outstanding balance is more or equal to the amount of applied credit.
2. Applied credit is within remaining credit balance.
Similarly to payments, we have to eliminate the situation when the invoice was already paid or the
credit was used while this application of the credit was awaiting confirmation. Then, applied credit is
validated in AP. In case everything is OK:
1. Applied credit is confirmed.
2. Charges, balances of the corresponding invoices and Vendor Invoicing Summary are
updated.
Reject Payments and/or Used Credits
This is the action when you want to reverse either payment or applied credit.
Closing a payment batch:
When all Payments/used Credits in the batch are confirmed and/or rejected, the batch will be closed.
No actions are available for the closed Payment batch.
In case you want to close the batch manually – click Close Batch button. The system will alert you that
all remaining Draft transactions will be rejected.
