This policy allows you to customize the lease as it relates to all the legal wording and signature rules. Use this to set up the Lease Agreement clauses that you want to be included along with the general setup.
Please be advised that if the policy is Saved as Current, all leases (for the property/ properties noted on the policy) that are not fully executed will need to be re-signed by the tenants/ guarantors to acknowledge the new changes to the lease.
We do recommend saving as New Version so that the current leases are not affected (if changes are made to the policy).
Step 1: Navigate to Administration→ Policies → Application Leasing→ Lease Agreement Policies
Step 2: Select your policy level ( Organization or select the Province)
This Policy is broken down into three tabs:
- Legal terms
- Signatures
- Settings
Step 3: Select the pencil to edit. Select Legal Terms tab
Here you would add a section for each legal term. The legal terms section is considered to include the information that is effectively the standard lease terms within your agreement and/or addendum terms.
Step 4: Select a term to edit.
It would be recommended that for each paragraph you create a new box to ensure the system knows where to add a page break when it generates the lease agreement.
Title: This reflects the Paragraph Name
Tag: LEAVE EMPTY! THIS IS FOR SPECIAL CUSTOMIZATION ONLY
Signature Format: Choose between Full Name, Initials, Agree Box, Agree Box and Full Name and None.
Note: Depending what you choose, it will force the signature after each section. The best practice is to leave them as NONE and add a final clause at the end to sign.
Step 5: Skip the Signatures tab unless instructed by your Customer Success Specialist
This is for SPECIAL PRELOADED or CUSTOM LEASES only.
Step 6: Select the pencil to edit. Select Settings tab
Here you will configure what information is calculated and added to the actual Lease document.
| Section | Drop down lister option | details |
| Send Signed Agreement To Participants | Checking this box will automatically send a copy of the final executed agreement to all participants | |
| Tenancy Starts | Actual Day | Makes the LEASE START date the actual day they move in on the lease |
| Full Month Date | Makes the LEASE START date the beginning of the upcoming month | |
| Legal Rent Includes Section | This section helps you configure what is considered part of the LEGAL rent (legal purposes). | |
| Discounts | Concessions | This includes Concessions as part of the legal rent |
| Part Term Concessions | This includes partial concessions (ie. those that are not for the entire term of the lease) as part of the legal rent | |
| Adjustments | This includes Lease Adjustments as part of the legal rent | |
| Part Term Adjustments | This includes Lease Adjustments as part of the legal rent | |
| Prompt Payment Discounts | This includes the Prompt Payment Discount into the Legal Rent | |
| Features | Part Term Features | This includes features that are not covering the entire lease into the Legal Rent |
Addendum Includes: This section is for SPECIAL CUSTOM Leases. Leave blank unless otherwise instructed by your CSM.
